“Run the search.”
He answers the agency’s letter of October 30, 2026, and writes, “My request names no employees. It names two OSP addresses.”
Public Records Officer,
On October 30, 2026, you wrote: “We are unable to search the entire ODHS employee database and need specific ODHS employee names in order to complete the search.”1
My request names no employees. It names two OSP addresses. It is one search of your agency’s email: two addresses, five terms, one date range.2
DCBS ran it as one query.3 DOR’s network engineer ran it the day after the request.4 The Columbia River Gorge Commission ran it and had 0 results the next day.5 ODOT priced it, across every mailbox for three years, at one hour.6
A public records officer who works for the public reads the request, runs the search, and sends what it found. That is the job. It is already paid for. The Attorney General’s manual for public bodies says: “In most cases it should be possible to complete the response within ten business days.”7
Run the search. Follow the statute [ORS 192.329(1)].
Thank you for your contribution to the record.
- Your letter, October 30, 2026
- My request, October 27, 2026
- DCBS, response to the same request, October 30, 2026
- DOR, response to the same request, October 29, 2026
- Columbia River Gorge Commission, response to the same request, October 29, 2026
- ODOT, estimate on the same request, October 30, 2026
- Attorney General’s Public Records and Meetings Manual (2024), p. 11